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  1. #21
    Senior Member logobear's Avatar
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    has anyone produced their 1 page 'report' yet?
    Might you share it?
    thanks
    1 Hour T-shirt printing shop in Newcastle upon Tyne.

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    Logobear t-shirt print and embroidery. 74 Clayton Street. Newcastle. NE1 5PG. UK

  2. #22
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    I'll second that logobear as I have absolutely no idea about what I should be doing. As I really have no interest in it, shame on me, I can't get my head around it.

  3. #23
    Senior Member mrs maggot's Avatar
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    I have used the templates I posted further up. It is important that you show that you are doing things - even if you have been doing them for years.

    1)I use a daily post sheet where everything I post out is recorded, for Ebay Proof of Postage, and my own website. I have now put a password on my excel spreadsheets that I keep my daily post records on as they contain customers postage details. The printed copy which the post office stamp everyday, I am now scanning into the computer every day and shredding the original - so there are no lose sheets of paper around (ball ache to do everyday but cest la vie) I will be deleting them every 3 months.

    2) Any downloads I make from Paypal to look at payments on a CSV file to add into my accounts package, I delete from the downloads file.

    3) Any downloads ie:invoices, I delete from the downloads once they have been printed for customers orders.

    4) Payment providers ie: Paypal and Ecwid I have followed thier reccommendations.

    5) I have checked through my "downloads" folder and removed anything that shows any data on it from customers - these were old downloads that were not needed anyway but tend to lurk in folders.

    6) My previous years PDF files of all invoices from my website sales are now password protected.

    7) My whole computer is (and has always been) password protected and settings changed to make sure that in "admin mode" the files cannot be accessed unless passwords used. Vital if as has happened to several ministers your computer/laptop is stolen.

    8) All memory sticks have been checked to make sure no rougue customer orders/invoices/details are on them.

    9) All of my email is accessed via cloud only, I have no desktop notifications or storage of emails - this is important if you receive payments from customers, as you will have their data shown. If you use desktop you have to show how you keep that information secure from other people seeing / being able to access it.

    That is as much information as I have covered at the moment, I have no doubt that as smaller businesses/hobby people will be easier to target there will be some examples fined and held up as warnings to us all, and I do not want to be one of them.
    Last edited by mrs maggot; 19-04-2018 at 08:41 AM.
    [h=A dictionary is the only place where success comes before work]5[/h]Laura
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  4. #24
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    Mrs Maggot - re 1 above. Why scan them when you can just lock them in a filing cabinet. Less chance of them being accessed in your filing cabinet than on your computer. To get to your filing cabinet, a burglar has to break into your building, possibly set off an alarm, possibly be seen on CCTV and then find the filing cabinet in a building they are not familiar with. Then they have to open the cabinet.

    The more you put on a computer the more risk you have of the data being stolen and sold. The architecture of a computer disk is almost the same from machine to machine, so easy to know where data is located.

    Even once you delete something on a hard drive sometimes it can still be read.

    Paper is the best format hands down. Once it is shredded it is very hard to be read again.







  5. #25
    Administrator Justin's Avatar
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    How's everyone getting on with this? Some very useful info from Mrs. Maggot there, thank you Laura.

    A lot of folk seem to be struggling with how far they they need to go with this as a small company, one man band etc.
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  6. #26
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    I'm not getting on very well. I am no good at doing things that I have zero interest in lol I don't get orders over my website so thinking of getting an extension to make it catalogue only. My customers are all local and pay by cash or bank transfer I simply note the amount in an excel file with what they got done and no names mentioned, only note stating whether phone, email or facebook.

    My official notes so far are as follows tada tada

    Orders on facebook - Facebook is password protected


    Mobile/Text Orders - nothing saved under customer name, saved until order finished as eg. 18 henprints red vinyl.
    Phone is password protected.


    Email orders - emails remain on desktop email system which is password protected.


    Payment by bank transfer - Bank accounts password protected.

    Actually might change it and just add password to the pc as I have invoices on pc for businesses so I suppose I better keep those protected in case I have a break in and someone steals my crappy pc and discovers a few business names which they could easily find in the phone book.

    That's it for me. I thought I'd post mine so others can feel really good about theirs haha

  7. #27
    Administrator Justin's Avatar
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    I got our privacy statement onto Etsy yesterday, I assume we have to do the same on NOTHS but can't find where to put that yet!
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  8. #28
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    NOTHS CMS
    Settings>Edit My Storefront (Blue box at bottom of page)
    "Need to know" tab across top
    "Terms Info" box - you only have 1000 words here though

  9. #29
    Administrator Justin's Avatar
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    Thanks Tim, 1000 words doesn't go far with these terms! HAHA cheers.
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  10. #30
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    My brain cell just farted

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